Administrative Specialist I

Hiring for: Woodinville

The Administrative Specialist I performs a wide range of tasks to assist in the operation of the firm.  Individual assigned to this highly visible position is responsible for front office reception and administrative support for the main office and satellite offices, including travel to other offices as needed.  Personal attributes include professional and friendly demeanor with strong interpersonal skills.  Must possess excellent verbal and written communication skills and the ability to remain calm under pressure.  This is a highly team- and client-service driven position that provides exceptional customer service to clients, vendors, and co-workers.  Must have the ability to change priorities quickly and follow detailed instructions.  Must be detail oriented, with ability to multi-task, maintain a neat and tidy workspace, and complete processes and procedures without errors.  Maintain file and document management system.  Perform a variety of clerical and administrative duties, including document preparation, composing, proofreading, and editing various business documents, scheduling of meetings and events.

What You Get to Do

  • Exceptional front desk receptionist support (i.e. greet clients and vendors, answer multiple and/or designated telephone lines in a professional and friendly manner, take messages, prioritize, screen and triage calls appropriately)
  • Maintain a professional demeanor and business appearance
  • Ability to work discretely with sensitive and confidential information
  • Notify and direct clients and vendors to appropriate department
  • Schedule meetings and conference rooms
  • Provide administrative support to all departments
  • Create, edit, and proofread a variety of correspondence, memos, policies, forms, presentations, and other printed or electronic materials
  • Create and maintain organizational project and cost filing system
  • Maintain office and janitorial supplies, including kitchen inventory
  • Maintain appearance and organization of office, conference rooms, supply room, kitchens, and other common areas (i.e. watering plants once-a-week in reception area, clear clutter and debris from kitchen counter-tops, load/unload dishwashers, maintain conference rooms including removal of dishes, stock and clean refrigerators, stock coffee supplies, assist with meeting and party event set-up and clean-up)
  • Pick-up incoming and deliver out-going mail daily and may require delivery to post office, open, date stamp, sort, copy, and prioritize incoming mail, email, and fax. Redirect mail, and assist with postage and packaging.
  • Collaborate with management on various assignment requirements and deadlines
  • Assist with various data research, such as product and supply quotes, business and organizations research
  • Other duties as assigned or related to office administration based on day-to-day work flow and needs

Requirements

  • Associate degree or higher preferred, in office administration or related subject desirable
  • Minimum 2 years’ experience in an administrative role
  • Possess the ability to multi-task including excellent follow-through skills
  • Detail oriented, organized, and professional customer service
  • Demonstrated exceptional written and verbal skills to communicate effectively with clients, co-workers, and the public
  • Intermediate skills in Microsoft Office programs, including Outlook, calendar, Word, Excel, and demonstrated strong command of internet use
  • Excellent ability to establish and maintain productive work relationships with staff and the public
  • Ability to manage office organization and office appearance. Maintain office, supply room, kitchen and other common space
  • Knowledge of office procedures, operation of general office equipment
  • Ability to respond to changing priorities and assignments
  • Proactive, willingness to take initiative and prioritize projects in a fast-paced work environment
  • Take responsibility and accountability for work assignments
  • Ability to work independently and on a team
  • Run errands, travel to satellite offices using company vehicle or personal vehicle with mileage reimbursement
  • Frequently sit, stand, walk, bend, squat, lift files, boxes and supplies, use computer and other office equipment
  • Valid Washington driver’s license

Benefits

LDC offers a great work environment with outstanding benefits, and opportunities for personal and professional growth, including:

  • Comprehensive Health and Wellness Benefits
    • Medical
    • HSA (Health Savings Account)
    • Dental
    • Vision
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • EAP (Employee Assistance Program)
  • Flexible Core Work Schedule
  • 401-k Retirement Plan with Company Match
  • Discretionary Bonuses
  • Healthy Work/Life Balance
  • Competitive wages and opportunity for overtime.
  • Fitness Workout Room
  • Training/continuing education.
  • Career advancement opportunities.
  • Company events (company barbecues, family picnics, preseason Seahawk game and many more).

LDC is growing! We need self-directed, high performers, who enjoy working in an exciting environment.

Apply Now